LRPA Constitution

I. Statement of Purpose
  1. To facilitate the growth and development of psychology.
  2. To contribute to improvement of the quality of psychological services by offering continuing education experiences.
  3. To foster fellowship in the exchange of information among practitioners in psychology.
  4. To advocate on behalf of psychology to the public, media and government.
II. Membership
  1. The Association shall consist of Members and Student Members.
  2. At the discretion of the Executive, Members shall include:
    1. members of the College of Psychologists of Ontario (i.e. psychologists and psychological associates);
    2. persons practicing psychology under the supervision of a member of the College of Psychologists (e.g. psychometrists);
    3. persons employed in the field of academic and/or research psychology (e.g. professors and instructors of psychology, research associates and assistants in psychology);
    4. persons who are retired from a previous practice in the field of psychology.
    5. Members are entitled to nominate, to vote and to hold office.
  3. The affairs of the Association shall be managed by an Executive consisting of a President, Past President, Vice-President, Treasurer, Secretary, Web Master, and Community Outreach Coordinator. The executive shall also include Chairpersons of the Nominating and †Programming Committees, and a representative of the Student Members. The regional representative of the Ontario Psychological Association and Past President are present as ex-officio (nonvoting) members of the Executive. When it is feasible to do so, executive roles may be combined, particularly in situations when positions could not be filled. When it is feasible to do so, one of the above named positions may also be assigned as Vice-President elect, to become the Vice-President in the subsequent year.
  4. At the discretion of the Executive, Student Members shall be students who are registered in a graduate program in psychology. Student members are entitled to hold the following positions on the Executive: Secretary; Student Representative; and Chair of Programming Committee.
  5. Unlike in organizations such as the College of Psychologists of Ontario, membership in the London Regional Psychological Association in no way represents a formal endorsement of a member’s credentials or qualifications within the field of Psychology.
  6. Applications for membership may be made to Secretary on a form approved by the Executive. Members normally shall be accepted at the discretion of the Secretary.
    1. In cases in which an individual does not meet the normal criteria outlined above in sections II. 2 and II.3., the full Executive shall make the decision on membership by majority vote.
  7. Membership is required for participation in any LRPA activities (e.g., talks, AGM, other community outreach activities).
  8. Members or Student Members who have not paid their membership fees within three months after the date that fees become due shall automatically cease to be a member, but shall be reinstated upon payment of the arrears in fees.
III. Executive
  1. The Secretary shall be responsible for the recording, transcribing, and distribution of minutes of the Executive meetings.
  2. The President shall assume responsibility for the maintenance of the archives for the Association. The archives shall be an electronic record of:
    1. Meeting minutes of the Executive;
    2. Annual financial report and record of income and expenditures;
    3. Record of the organizationís events for each Executive year;
    4. Goals and initiatives outlined by each Executive;
    5. Annual Presidentís Report and minutes of the AGM.
  3. Members of the Executive shall hold office for a term of one year. The annual term will begin on June 30.
  4. Any member of the Executive may seek re-election
    1. The current President assumes the position as Past-President for the up-coming year;
    2. The current Vice-President assumes the position as President for the up-coming year;
    3. If the current Vice-President is unable or unwilling to assume the role of President elect for the up-coming year, then the Vice-President elect will assume the role of President elect.
  5. Decisions of the Executive shall be majority vote of members present at an Executive meeting.
  6. A quorum of the Executive shall be five members. A member shall only cast a vote while in attendance at an executive meeting, and cannot vote in absentia.
  7. The Nominating Committee shall accept nominations for the Executive from the membership for the next year. At the annual general meeting, the Nominating Committee will provide a list of nominations for members of the Executive. Nominations may also be made from the floor at the annual general meeting.
  8. Election of members of the Executive shall be by closed ballot at the annual general meeting, except in the case in which members of the Executive are elected by acclamation. In this case, a confirmation of the Nominating Committees’ slate shall be accepted by a show of hands by a majority of members present at the annual general meeting. The nominee obtaining the majority of votes shall be elected. No proxy votes shall be permitted.
  9. The use of electronic media (e.g., membership e-mail lists, electronic polls, etc.) is an alternative method by which to vote on future motions of the executive.
IV. General Meetings of the Association
  1. The Executive shall determine the time and place of the annual general meeting of the Association.
  2. The Executive shall convene at least four other general meetings of the Association each year at such time and place as the Executive shall determine.
  3. The Secretary shall send notice to every Member and Student Member of every general meeting not less than 14 days before the date of the meeting.
  4. A quorum at a general meeting shall be 10% of the Association membership.
  5. At any general meeting of the Association, the President (or in his/her absence, the Vice-President, or in both their absence, the President’s appointee) shall determine the order of business and chair the meeting. At every annual general meeting, the order of business shall include:
    1. a report of the Executive;
    2. a balance sheet and general statement of income and expenditure for the fiscal period ending upon the date of such balance sheet; and
    3. an election of the Executive.
    4. presetation of awards
V. Voting
  1. At any general meeting of the Association, each Member present shall be entitled to one vote. No Member whose fees are arrears shall be entitled to vote. Student Members are entitled to vote.
  2. Every question shall be decided by a majority of votes cast by the Members present at a meeting, unless otherwise required by this Constitution. Voting shall be a show of hands unless the Chair of the meeting directs that some other method of voting be employed. In the case of a tie in voting, the Chair shall be entitled to the deciding vote.
VI. Fees
  1. The annual membership fee of the Association shall be determined by the Executive, and shall be due and payable on December 31st of each year. Membership fees for Student Members shall be less than that for Members.
VII. Affiliations with Other Groups
  1. The Executive shall have power to conduct negotiations on behalf of the Association for affiliation of the Association with other associations, societies, clubs, etc., having objectives similar to those of the association, but no such affiliations shall have any force or effect or be binding upon the Association until it is ratified at a general meeting of the Association.
VIII. Changes to the Constitution
  1. The Constitution may be repealed or amended at any general meeting of the Association.
  2. Any Member may introduce a motion to repeal or amend any section of the Constitution by sending a copy of such motion to the Secretary not later than 30 days before the date of the meeting at which the motion is to be introduced. The Secretary shall send notice of the motion to every member not later than 14 days before the meeting, provided, however, that such notice may be waived by a unanimous vote of the members present at the meeting.
IX. Awards
  1. At the discretion of LRPA, LRPA presents two awards annually: an award for Psychology Service Provider of the Year, and an award for Outstanding Contribution by a Psychology Student.
  2. Nominations for the Psychology Service Provider of the Year award are accepted from LRPA members only, but the nominee him/herself need not be a LRPA member. Nominations for the Outstanding Contribution by a Psychology Student award are accepted from any Member or Student Member of LRPA, and the nominee can be any student in psychology.
  3. The award winners are determined by the Executive.


Updated May 2016; Approved June 7th, 2016